Job Description

Summary of position

The Admin & Operations Executive reports to the Head of School and is responsible for handling the various administrative matters and ensuring the smooth operation of Artgrain Pte Ltd. This is a part time position with a 4-day work schedule. The employee will be mostly be allowed to work from home but may sometimes be required to travel to the branches.

Key responsibilities:

• Prepare necessary paperwork for Artgrain Pte Ltd
• Prepare the monthly bank reconciliation
• Provide administrative support and claims for staff
• Maintain the day-to-day standard operating procedures for the branch operations when assigned
• Liaise with accounts department to ensure timely payment for suppliers and staff
• Provide admin support for Artgrain Pte Ltd
• Filing documents
• Replying emails on behalf of Artgrain Pte Ltd to ministries and other organisations
• Possess good organization, communication and people skills
• Any ad-hoc admin duties when assigned

Key requirements:

• Minimum Diploma, Advanced/Higher/Graduate Diploma
• Minimum 2 years of relevant working experience
• Proactive attitude and good time management and organisations skills because you will be handling strict deadlines and will have to keep track of multiple responsibilities and priorities
• Effective planning and organisational skills
• Possess advanced skills in Excel & Words
• Able to prioritise daily agendas and communicate effectively with all levels of staff
• Ability to work independently with minimal supervision
• A multi-tasker and learner with self-motivation and integrity
• Experience in SMEs will be an advantage