Job Description:

• Report directly to the General Manager and the Creative Director.
• Organize and attend meetings and provide assistance during presentations including recording of minutes.
• Vet through incoming tenders and to note down tender due date, project start and end date, tender submission instructions/requirements and mode of submission.
• Formulate and compile customer enquiries, tenders and RFQs for the submission of bid proposals to customers. Coordinate, prepare and compile bid submission documents.
• Ensure that tender submissions are standardized in terms of format, font, logo, etc. and in line with customer’s tender requirements.
• Maintain records of tenders in internal reports and tender document management system
• Facilitate hand over of successful bids to Operations and Project teams
• Identify and raise and concern regarding project progress and status and keep track on the timeline
• Invigilate the progress of projects – Ensuring work is delivered, to be aware of projects statuses, look far and sound out any concerns regarding the project fulfilment

Requirements

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business studies/ Administration/Management, Art/Design/Creative Multimedia/ Mass Communications or equivalent.
• Able to work under pressure and prioritizing multiple tasks (ability to manage multiple RFQs simultaneously) with strict timeline.
• Familiar with Tendering Process and with prior experience
• Good interpersonal, written & verbal communication skills.
• Highly driven and independent personality.
• Good analytical and problem-solving skills.
• Attention to details