The Office Management Assistant will be responsible for smooth and efficient office operations by providing support to the team.

JOB DESCRIPTION

• Organize office and assist in ways that optimize procedures for day-to-day operations.
• Maintaining Google Calendar invites for artists’ engagements and scheduling appointments.
• Prepare and manage quotations and sales invoices.
• Coordinate onboarding and orientation of new employees as well as offboarding of leaving employees by collecting company assets from them.
• Track employee’s annual and off-in-lieu leave entitlement.
• Prepare a monthly claims report.
• Maintaining supplies inventory and resolving office-related issues.
• Other ad hoc duties may be assigned and assist with onsite event duties when necessary.
• Any other duties/tasks as assigned by the Company Director

REQUIREMENTS

• Ability to work in a fast-paced environment and see through given tasks.
• A good, reliable, and responsible team player.
• Excellent organizational skills, time management skills and show great attention to detail.
• Good interpersonal communication skills.
• Good verbal and written communication skills.
• Proficient in Google Workspace – Drive, Gmail, Docs, Sheets, Calendar, Slides, etc.
• Applicants with relevant work experience for 2-3 years in office administration or in a related field are preferred.

Who we are:

As a boutique music management company, Vocalise has been delivering quality entertainment for all event types since 2008. Fifteen 15 years on, we continue to seek out the best in the industry to present to our clients.

In addition to regular performances at Candlelight Concerts and major events in Singapore such as Singapore Grand Prix, Vocalise artistes have also had the honor of performing at the Istana to entertain the guests of Singapore’s President and Prime Minister.

In 2022, Vocalise started presenting our string quartet in Korea as part of the Candlelight Concert series.