Operations Executive (Design Business Chamber Singapore) – Singapore
Who We Are
We are on the lookout for new talent to join us in championing good design as a core competence in a highly competitive global marketplace. We value everyone’s diverse opinions about how design can go beyond aesthetics and functionality, where it can ultimately be a life enhancer and influence culture.
Job Description
About the Role
- Provide administrative support to the Secretariat team including managing calendars, scheduling meetings and coordinating travel arrangements.
- Manage office operations including liaisons with landlord, office supplies, equipment and facilities to ensure a conducive working environment.
- Coordinate logistics for events, including venue booking, catering, audiovisual setup and guest registration.
- Serve as the primary point of contact for members, providing information, processing membership applications, payment collections and maintaining the database, including facilitating renewals.
- Assist in budget tracking and expense management for various projects.
- Leave management to track and administer employee’s annual leave, sick leave and more.
- Responsible for planning, coordinating and executing the Annual General Meeting and Executive Committee meetings, including the documentation and compliance of notices in accordance with regulatory requirements.
- Stay abreast and source for funding priorities to support the chamber’s income stream.
- Process all employee grant applications.
- Support monthly processing of payments to vendors.
- Manage SG Mark submission fees & winners’ package payments and oversee the receipt of payments by their due dates.
Manage SG Mark jurors account creation and onboarding.
Requirements
- 3 years of experience in administrative support, operations or event coordination.
- A good team player and be able to work independently
- Strong organisational and time management skills, with the ability to prioritise tasks, manage multiple projects simultaneously and meet deadlines.
- Good communication skills, with a service-oriented attitude and the ability to work effectively with diverse stakeholders and vendors.
- Able to handle MS Office and adapt at other digital platforms, i.e Xero, Stripe, Slack, Vendor@Gov, etc.
- Familiarity with project management tools and CRM systems.
Personal Attributes
- Resourceful, cheerful disposition with a positive working attitude
- Possesses self-initiative, hardworking and responsible attitude
- Ability to work independently and collaboratively
Benefits
- 5-day work week (Mon to Fri)
- Mobile allowance
- 13th Month AWS
- Variable performance bonus
- Work-life balance
- Office near Bugis MRT
How to Apply
Open to Singapore Citizens and Residents only; All Foreigner applicants will be Rejected.
Step 1: Login to SingapuraJobs.com
Step 2: Ensure your Online Resume is updated (Attach your CV if necessary)
Step 3: Click Apply for Job
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