Job Description:

• Office Management: You are responsible for managing the day-to-day operations of the office. This includes tasks such as answering phones, responding to emails, scheduling appointments, and maintaining office supplies and equipment.
• Client Communication: You may serve as the first point of contact for clients. You will assist in setting up client meetings, maintaining client records, and addressing client inquiries or concerns.
• You will assist with financial tasks such as invoicing clients, tracking expenses, and managing accounts payable and receivable. They may also help with budget management for individual projects. Documentation and Filing: Maintaining organized records and files for case trust. You are responsible for filing and organizing project documents, contracts, permits, and other important paperwork.
• You may help in sourcing and negotiating with suppliers, obtaining quotes, and tracking orders.
• You will also help in updating the firm’s website, managing social media accounts, and assisting with the preparation of marketing materials.
• You may assist in hosting events, such as open houses or client appreciation events. You may be responsible for planning and coordinating these events.
• You may assist in the billing processes, which may involve generating invoices, tracking payments, and following up on overdue accounts.
• You must maintain confidentiality and ensure that the firm complies with relevant legal and regulatory requirements.
• You will be called upon to perform various general administrative tasks, such as filing, data entry, photocopying, and maintaining a clean and organized workspace.
• If you process a strong organizational, communication, and multitasking skills.
• And you feel that you can support the task above, we welcome you to join our family.